Technical Report
UPDATE AVAILABLE
SA/SNZ TR ISO 16175.3:2012
[Superseded]Information and documentation — Principles and functional requirements for records in electronic office environments, Part 3: Guidelines and functional requirements for records in business systems
Provides guidance to help organizations to ensure that evidence (records) of business activities transacted through business systems are appropriately identified and managed.
Published: 04/06/2012
Pages: 71
Table of contents
Cited references
Content history
Table of contents
Header
About this publication
Preface
1 INTRODUCTION
1.1 Scope and purpose
1.2 Audience
1.3 Related standards
1.4 Terminology
1.5 Structure
2 GUIDELINES
2.1 Why is it important to have evidence of business processes and activities?
2.2 The business systems landscape and records
2.3 Determining needs for evidence of events, transactions and decisions in business systems
2.3.1 Analyse the work process
2.3.2 Identify requirements for evidence of the business11
2.3.3 Identify the content and its associated management information that record this evidence
2.3.4 Identify linkages and dependencies
2.3.5 Devise strategies to address core records processes based on an options assessment
2.3.6 Risk and options assessment
2.3.7 Implementation
2.4 Using the functional requirements
2.4.1 Key outcomes
2.4.2 Developing a software design specification for a business system with records management functionality
2.4.3 Reviewing, assessing and auditing existing business systems
2.4.4 Undertaking the review process
2.5 Entity relationship models
2.5.1 Record categories and the records classification scheme
2.5.2 Aggregations of digital records
2.5.3 Digital records
2.5.4 Extracts
2.5.5 Components
3 FUNCTIONAL REQUIREMENTS
3.1 Creating records in context
3.1.1 Creating a fixed record
3.1.2 Record metadata
3.1.3 Managing of aggregations of digital records
3.1.4 Records classification
3.2 Managing and maintaining records
3.2.1 Metadata configuration
3.2.2 Record reassignment, reclassification, duplication and extraction
3.2.3 Reporting on records
3.2.4 Online security processes
3.3 Supporting import, export and interoperability
3.3.1 Import
3.3.2 Export
3.4 Retaining and disposing of records as required
3.4.1 Compliance with disposition authorisation regimes
3.4.2 Disposition application
3.4.3 Review
3.4.4 Destruction
3.4.5 Disposition metadata
3.4.6 Reporting on disposition activity
4 APPENDICES
Cited references in this standard
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