Technical Report
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SA/SNZ TR ISO 16175.2:2012
[Superseded]Information and documentation — Principles and functional requirements for records in electronic office environments, Part 2: Guidelines and functional requirements for digital records management systems
Provides principles and functional requirements for digital records management systems, which apply to records irrespective of the media in which they were created and/or stored.
Published: 04/06/2012
Pages: 61
Table of contents
Cited references
Content history
Table of contents
Header
About this publication
Preface
INTRODUCTION
1 SCOPE
2 RELATED STANDARDS
3 TERMS AND DEFINITIONS
4 GUIDELINES
4.1 Why implement a digital records management system?
4.1.1 What are record attributes?
4.1.2 What are digital records management system attributes?
4.1.3 Risks and benefits of implementing digital records management systems
4.1.3.1 Risks of not implementing digital records management systems
4.1.3.2 Benefits of implementing digital records management systems
4.2 Overview of functional requirements
4.2.1 Structure of functional requirements
4.3 Guidance for implementing high-level functional requirements
4.3.1 Create
4.3.1.1 Capture
4.3.1.2 Records management metadata
4.3.1.3 Records aggregations
4.3.1.4 Supporting import, export and interoperability
4.3.1.5 Identification — unique identifiers
4.3.1.6 Classification
4.3.1.7 Business classification schemes
4.3.2 Maintain
4.3.2.1 Managing authentic and reliable records
4.3.2.2 Controls and security
4.3.2.3 Authentication, encryption and technological protection measures
4.3.2.4 Hybrid records management
4.3.2.5 Retention and disposition
4.3.3 Disseminate
4.3.3.1 Search
4.3.3.2 Render
4.3.4 Administer
5 FUNCTIONAL REQUIRMENTS
5.1 CREATE
5.1.1 Capture
5.1.2 Capture processes
5.1.3 Point of capture metadata
5.1.4 Aggregation of digital records
5.1.5 Bulk importing
5.1.6 Digital document formats
5.1.7 Compound records
5.1.8 Email
5.2 Identification
5.3 Classification
5.3.1 Establishing a classification schemes
5.3.2 Classification levels
5.3.3 Classification processes
5.3.4 Record volumes
5.4 MAINTAIN
5.4.1 Access and security
5.4.2 Access controls
5.4.3 Establishing security control
5.4.4 Assigning security levels
5.4.5 Executing security controls
5.4.6 Security categories
5.4.7 Records management process metadata
5.4.8 Tracking record movement
5.5 Hybrid records management
5.5.1 Management of digital and non-digital records
5.5.1.1 Hybrid file
5.5.1.2 Hybrid records
5.6 Retention and disposition
5.6.1 Disposition authorities
5.6.1.1 Establishing disposition authorities
5.6.1.2 Applying disposition authorities
5.6.1.3 Executing disposition authorities
5.6.1.4 Documenting disposition actions
5.6.1.5 Reviewing disposition
5.6.2 Migration, export and destruction
5.6.3 Retention and disposition of digital and non-digital records
5.7 DISSEMINATE
5.7.1 Search, retrieve and render
5.7.2 Rendering: displaying records
5.7.3 Rendering: printing
5.7.4 Rendering: redacting records
5.7.5 Rendering: other
5.8 ADMINISTER
5.8.1 Administration
5.8.2 Administrator functions
5.8.3 Metadata administration
5.8.4 Reporting
5.8.5 Back-up and recovery
Appendix A
Appendix B
Cited references in this standard
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