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AS/NZS ISO 16175.1:2021


Information and documentation — Processes and functional requirements for software for managing records, Part 1: Functional requirements and associated guidance for any applications that manage digital records

Identically adopts ISO 16175-1:2020 which provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes.KEYWORDS: Software applications; Digital record management; Processes;
Published: 19/03/2021
Pages: 37
Table of contents
Cited references
Content history
Table of contents
About this publication
1 Scope
2 Normative references
3 Terms and definitions
4 Key outcome areas and configuration options
4.1 Key outcome areas
4.2 Key outcome areas in detail
4.2.1 Records capture and classification
4.2.2 Records retention and disposition
4.2.3 Records integrity and maintenance
4.2.4 Records discovery, use and sharing
4.3 Possible configuration options for managing records created in business applications
5 High-level requirements for software managing digital records
5.1 General
5.2 Assumptions
5.3 General overview of requirements
6 Model functional requirements for applications that manage digital records
6.1 Requirements groupings
6.2 Obligation levels and extensibility of requirements
6.3 Requirements in detail
7 Understanding the model functional requirements
7.1 General
7.2 Addressing records requirements in business applications
7.2.1 General
7.2.2 Importance of records metadata
7.2.3 Archiving
7.3 Records characteristics that should be enabled by business applications
7.3.1 General
7.3.2 Authenticity
7.3.3 Reliability
7.3.4 Integrity
7.3.5 Usability
7.4 Characteristics of business applications that manage records
7.4.1 General
7.4.2 Secure
7.4.3 Compliant
7.4.4 Comprehensive
7.4.5 Systematic
7.5 Records entities and relationships
7.5.1 Entity relationship models
7.5.2 Business classification scheme
7.5.3 Aggregations of digital records
7.5.4 Digital records
7.5.5 Extracts
7.5.6 Components
8 Using the model functional requirements
8.1 General
8.2 Determining needs for evidence of events, transactions and decisions in business applications (identifying the needs for records)
8.2.1 General
8.2.2 Step 1: Identifying requirements for evidence of the business using functional analysis
8.2.3 Step 2: Analysing the work process
8.2.4 Step 3: Identify the information that records the required evidence
8.2.5 Step 4: Identify linkages and dependencies
8.2.6 Step 5: Reflect requirements for evidence of business in functional requirements for software and determine implementation options
8.3 Functional requirements conformity assessment
8.3.1 General
8.3.2 Undertaking the conformity assessment process
8.4 Risk assessment
8.5 Determining functional requirements for managing records in an application design specification
8.5.1 General
8.5.2 Step 1 — Assess the functional requirements
8.5.3 Step 2 — Check appropriateness of the requirements
8.5.4 Step 3 — Check appropriateness of the obligation levels
8.5.5 Step 4 — Identify gaps in the functional requirements
8.6 Assessing options for deploying functionality in one or more software applications
Annex A
Annex B
Cited references in this standard
Information and documentation — Records management — Core concepts and vocabulary
Content history
DR AS/NZS ISO 16175.1:2020
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